Simple Steps to Be More Cyber Secure at Work

Don’t Be the Weak Link: Simple Cybersecurity Tips for the Workplace

Cybersecurity doesn’t have to be complicated. But in today’s world, one careless click or misplaced file could open the door to data breaches, ransomware, or financial loss. Fortunately, a few small habits can make a big difference in keeping your business and client data secure.

1. Stop Saving Files to Your Desktop

Your desktop might feel like the quickest place to save work-in-progress documents or downloads, but it’s also one of the riskiest. Files saved locally—especially on desktops or laptops—are far more vulnerable to loss, theft, or cyberattacks. If your device is compromised, stolen, or crashes unexpectedly, you could lose critical information. Even worse, sensitive data stored on a local machine could be exposed to unauthorized access or ransomware.

2. Use Cloud Storage Like SharePoint

SharePoint is a much safer option for storing and sharing files. It’s encrypted, backed up, and access-controlled, which means your data is safer from both cyber threats and accidents. Plus, your team can access the latest version of a document anytime, anywhere.

Why it's better:

• Automatic backups

• Permission-based access

• Secure file sharing with internal and external collaborators

3. Use a Password Manager

Using the same password for multiple logins is a huge risk. But who can remember dozens of complex passwords? That’s where password managers like Keeper, LastPass, or Bitwarden come in. They:

• Store and encrypt your passwords

• Generate strong, unique passwords

• Auto-fill logins securely

It’s one of the simplest and most effective steps you can take to prevent unauthorized access.

4. Turn On Multi-Factor Authentication (MFA)

Multi-Factor Authentication (MFA) is a crucial security measure that significantly enhances the protection of your digital accounts. By requiring an additional verification step beyond just a password, MFA ensures that even if your password is compromised, unauthorized access is still prevented. This extra layer of security typically involves a second factor, such as a unique code sent to your mobile device, a fingerprint scan, or a facial recognition check. For more on MFA, the costs and options, watch our recorded webinar.

5. Think Before You Click

Phishing emails are one of the most common ways hackers get in. Train yourself and your team to:

• Double-check the sender’s address

• Avoid clicking links from unknown sources

• Report suspicious messages to IT

• Implement phish training and testing for your entire team

6. Lock Your Screen, Even at the Office

Whether you’re stepping away for 5 minutes or heading to a meeting, always lock your computer. It only takes a second for someone to access sensitive info. To quickly lock your computer on Windows, you can use the keyboard shortcut Windows key + L. This will immediately lock your screen and prompt you to re-enter your password or PIN when you return. 

By adopting these straightforward cybersecurity practices, you can significantly reduce the risk of data breaches and protect your business from potential threats. Remember, cybersecurity is a shared responsibility, and fostering a culture of vigilance and proactive measures can safeguard your organization’s valuable information. Implement these tips today to ensure a more secure and resilient workplace.